April 5, 2016 City Council Meetings
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Call to Order - CONVENE INTO THE COUNCIL CHAMBERS (7:30 P.M.)*
INVOCATION
PLEDGE OF ALLEGIANCE
TEXAS PLEDGE OF ALLEGIANCE
Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.
Call to Order
CONVENE INTO THE COUNCIL CHAMBERS (7:30 P.M.)*INVOCATION
PLEDGE OF ALLEGIANCE
TEXAS PLEDGE OF ALLEGIANCE
Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.
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Item 5A - Presentation of Proclamation with a special presentation from the Friends of the Rowlett Public Library to long-term Rowlett residents Mike and Nancy Lancaster upon the occasion of their move out of state.
Item 5A
Presentation of Proclamation with a special presentation from the Friends of the Rowlett Public Library to long-term Rowlett residents Mike and Nancy Lancaster upon the occasion of their move out of state.
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Item 5D - Presentation of $1,000 donation to Rebuild Rowlett Foundation from Rowlett High School Booster organization and Debbi Romeyn Photography from the proceeds of their Jazz Concert.
Item 5D
Presentation of $1,000 donation to Rebuild Rowlett Foundation from Rowlett High School Booster organization and Debbi Romeyn Photography from the proceeds of their Jazz Concert.
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Item 5C - Presentation of $1,767 donation to Rebuild Rowlett Foundation from Insight Employees.
Item 5C
Presentation of $1,767 donation to Rebuild Rowlett Foundation from Insight Employees.
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Item 5B -
Presentation of donation from Rebuild Rowlett 5K.
Item 5B
Presentation of donation from Rebuild Rowlett 5K.
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Item 5E - Presentation of 2015 Achievement of Library Excellence Award from the Texas Municipal Library Directors Association.
Item 5E
Presentation of 2015 Achievement of Library Excellence Award from the Texas Municipal Library Directors Association.
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Item 5F - Proclamation recognizing National Library Week, April 10 – 16, 2016.
Item 5F
Proclamation recognizing National Library Week, April 10 – 16, 2016.
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Item 5G - Proclamation recognizing National Public Safety Telecommunicators Week as April 10-16, 2016.
Item 5G
Proclamation recognizing National Public Safety Telecommunicators Week as April 10-16, 2016.
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Item 5H - Hear a presentation on Rowlett Fire Rescue achieving Texas Fire Chief’s Best Practices Recognition.
Item 5H
Hear a presentation on Rowlett Fire Rescue achieving Texas Fire Chief’s Best Practices Recognition.
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Item 5I - Update from the City Council and Management: Financial Position, Major Projects, Operational Issues, Upcoming Dates of Interest and Items of Community Interest.
Item 5I
Update from the City Council and Management: Financial Position, Major Projects, Operational Issues, Upcoming Dates of Interest and Items of Community Interest.
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Item 6 - CITIZENS’ INPUT
At this time, three-minute comments will be taken from the audience on any topic. To address the Council, please submit a fully-completed request card to the City Secretary prior to the beginning of the Citizens’ Input portion of the Council meeting. No action can be taken by the Council during Citizens’ Input.
Item 6
CITIZENS’ INPUTAt this time, three-minute comments will be taken from the audience on any topic. To address the Council, please submit a fully-completed request card to the City Secretary prior to the beginning of the Citizens’ Input portion of the Council meeting. No action can be taken by the Council during Citizens’ Input.
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Consent Agenda - The following may be acted upon in one motion. A City Councilmember or a citizen may request items be removed from the Consent Agenda for individual consideration.
7A. Consider action to approve minutes from the March 15, 2016 City Council Regular Meeting and the March 22, 2016 City Council Special Meeting.
7B. Consider action to approve a resolution accepting the bid of and awarding a construction contract to Estrada Concrete Company in the amount of $1,002,772.50 plus a ten percent contingency in the amount of $100,277.25 for a total project budget of $1,103,049.75 for the Alley Reconstruction and Improvement Project consisting of approximately 6,390 linear feet of alley paving replacement for three (3) alleys and authorizing the Mayor to execute the necessary documents for said services.
7C. Consider action to approve a resolution adopting the City's Investment Policy
7D. Consider action to approve a resolution exercising the first of four one-year renewal options for Section III mowing services with Carruthers Landscape Management, Incorporated in the unit amounts bid in an estimated annual amount of $122,336.25 for the Parks and Recreation Department.
7E. Consider action to approve a resolution exercising the fourth and final one-year renewal option for Section II mowing services to Carruthers Landscape Management, Incorporated in the unit amounts bid with an estimated annual amount of $113,993.65 for the Parks and Recreation Department.
7F. Consider action to approve a resolution awarding the bid option Section IV mowing services to Carruthers Landscape Management, Incorporated in the unit amounts bid with an estimated annual amount of $130,575 for the Parks and Recreation Department. This is a one-year contact with four optional one-year renewals.
7G. Consider a resolution approving and authorizing the Mayor to sign a dedication deed on behalf of the City of Rowlett and approving the final acceptance of an offsite utility easement associated with the Evergreen at Rowlett Addition. The subject easement is on a .403 + acre portion of land located within R. Arnolds Edwards Park, further described as Lot 1, Block 1 of the Rowlett City Park Addition. .
7H. Consider a resolution approving a Facilities Agreement between the City of Rowlett, Texas and Evergreen Rowlett Senior Community, L.P., for the construction of offsite waterline improvements.
7I. Consider action to approve a resolution awarding the annual contract for screening wall repair and maintenance to Waterton Construction Group in the unit amounts bid and with a total annual amount of $50,000 and authorizing the Mayor to execute the Standard Public Works Construction Contract for said service.
Consent Agenda
The following may be acted upon in one motion. A City Councilmember or a citizen may request items be removed from the Consent Agenda for individual consideration.7A. Consider action to approve minutes from the March 15, 2016 City Council Regular Meeting and the March 22, 2016 City Council Special Meeting.
7B. Consider action to approve a resolution accepting the bid of and awarding a construction contract to Estrada Concrete Company in the amount of $1,002,772.50 plus a ten percent contingency in the amount of $100,277.25 for a total project budget of $1,103,049.75 for the Alley Reconstruction and Improvement Project consisting of approximately 6,390 linear feet of alley paving replacement for three (3) alleys and authorizing the Mayor to execute the necessary documents for said services.
7C. Consider action to approve a resolution adopting the City's Investment Policy
7D. Consider action to approve a resolution exercising the first of four one-year renewal options for Section III mowing services with Carruthers Landscape Management, Incorporated in the unit amounts bid in an estimated annual amount of $122,336.25 for the Parks and Recreation Department.
7E. Consider action to approve a resolution exercising the fourth and final one-year renewal option for Section II mowing services to Carruthers Landscape Management, Incorporated in the unit amounts bid with an estimated annual amount of $113,993.65 for the Parks and Recreation Department.
7F. Consider action to approve a resolution awarding the bid option Section IV mowing services to Carruthers Landscape Management, Incorporated in the unit amounts bid with an estimated annual amount of $130,575 for the Parks and Recreation Department. This is a one-year contact with four optional one-year renewals.
7G. Consider a resolution approving and authorizing the Mayor to sign a dedication deed on behalf of the City of Rowlett and approving the final acceptance of an offsite utility easement associated with the Evergreen at Rowlett Addition. The subject easement is on a .403 + acre portion of land located within R. Arnolds Edwards Park, further described as Lot 1, Block 1 of the Rowlett City Park Addition. .
7H. Consider a resolution approving a Facilities Agreement between the City of Rowlett, Texas and Evergreen Rowlett Senior Community, L.P., for the construction of offsite waterline improvements.
7I. Consider action to approve a resolution awarding the annual contract for screening wall repair and maintenance to Waterton Construction Group in the unit amounts bid and with a total annual amount of $50,000 and authorizing the Mayor to execute the Standard Public Works Construction Contract for said service.
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Item 8A - ITEMS FOR INDIVIDUAL CONSIDERATION
Conduct a public hearing and consider an ordinance approving a request for a rezoning from Single Family-40 Zoning District to a Planned Development District with an underlying zoning of Single Family 5 (SF-5) for the purpose of constructing a single family neighborhood. The subject properties are located at 4401, 4413, 4501, 4509, 4513, 4601, 4609, 4613 and 4701 Dexham Road, further described as being Lots 1 – 9, Block A of the Dexham Creek Ranch Estates.
Item 8A
ITEMS FOR INDIVIDUAL CONSIDERATIONConduct a public hearing and consider an ordinance approving a request for a rezoning from Single Family-40 Zoning District to a Planned Development District with an underlying zoning of Single Family 5 (SF-5) for the purpose of constructing a single family neighborhood. The subject properties are located at 4401, 4413, 4501, 4509, 4513, 4601, 4609, 4613 and 4701 Dexham Road, further described as being Lots 1 – 9, Block A of the Dexham Creek Ranch Estates.
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Item 8B - Conduct a public hearing and take appropriate action on a request for a rezoning from a Form-Based New Neighborhood Zoning District to a Planned Development (PD) with underlying Single Family-5 (SF-5) and Single Family-7 (SF-7) base zoning districts. The subject properties are located at 3621, 3713, 3717, and 3937 Hickox Road, further described as 34.15 +/- acres of land situated in the Reason Crist Survey, Abstract No. 225, City of Rowlett, Dallas County, Texas.
Item 8B
Conduct a public hearing and take appropriate action on a request for a rezoning from a Form-Based New Neighborhood Zoning District to a Planned Development (PD) with underlying Single Family-5 (SF-5) and Single Family-7 (SF-7) base zoning districts. The subject properties are located at 3621, 3713, 3717, and 3937 Hickox Road, further described as 34.15 +/- acres of land situated in the Reason Crist Survey, Abstract No. 225, City of Rowlett, Dallas County, Texas.
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Items 3C & Executive Session - WORK SESSION (5:45 P.M.) * Times listed are approximate.
3C. Discuss and consider conference registration, lodging, and mileage reimbursement for Councilmember Sheffield in an amount exceeding $1,000.00. (10 minutes)
2. EXECUTIVE SESSION
The City Council shall convene into executive session pursuant to the Texas Government Code, §551.074 (Personnel) to deliberate on the evaluation and duties of the City Manager. (30 minutes) (THIS ITEM WILL BE DISCUSSED FOLLOWING THE REGULAR PORTION OF THE MEETING)
Items 3C & Executive Session
WORK SESSION (5:45 P.M.) * Times listed are approximate.3C. Discuss and consider conference registration, lodging, and mileage reimbursement for Councilmember Sheffield in an amount exceeding $1,000.00. (10 minutes)
2. EXECUTIVE SESSION
The City Council shall convene into executive session pursuant to the Texas Government Code, §551.074 (Personnel) to deliberate on the evaluation and duties of the City Manager. (30 minutes) (THIS ITEM WILL BE DISCUSSED FOLLOWING THE REGULAR PORTION OF THE MEETING)