October 10, 2017 Special City Council
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Call to Order - CALL TO ORDER
Call to Order
CALL TO ORDER
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Executive Session - EXECUTIVE SESSION
2A. The City Council shall convene into Executive Session pursuant to the Texas Government Code, §551.087 (Economic Development) and §551.071 (Consultation with Attorney) to discuss financial information and incentives for a business prospect within the Downtown district with which the City is conducting economic development negotiations, and to seek legal advice from the City Attorney relating to the Village of Rowlett. (45 minutes)
2B. The City Council shall convene into Executive Session pursuant to the Texas Government Code, §551.071 (Consultation with Attorney) to consult with the City Attorney and receive legal advice regarding billing issues with the City of Garland for wastewater treatment services. (30 minutes
Executive Session
EXECUTIVE SESSION2A. The City Council shall convene into Executive Session pursuant to the Texas Government Code, §551.087 (Economic Development) and §551.071 (Consultation with Attorney) to discuss financial information and incentives for a business prospect within the Downtown district with which the City is conducting economic development negotiations, and to seek legal advice from the City Attorney relating to the Village of Rowlett. (45 minutes)
2B. The City Council shall convene into Executive Session pursuant to the Texas Government Code, §551.071 (Consultation with Attorney) to consult with the City Attorney and receive legal advice regarding billing issues with the City of Garland for wastewater treatment services. (30 minutes
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Item 4 - DISCUSS CONSENT AGENDA ITEMS
Item 4
DISCUSS CONSENT AGENDA ITEMS
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Call to Order - CONVENE INTO THE COUNCIL CHAMBERS (7:30 P.M.)*
INVOCATION
PLEDGE OF ALLEGIANCE
TEXAS PLEDGE OF ALLEGIANCE
Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible
Call to Order
CONVENE INTO THE COUNCIL CHAMBERS (7:30 P.M.)*INVOCATION
PLEDGE OF ALLEGIANCE
TEXAS PLEDGE OF ALLEGIANCE
Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible
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Item 5A - Recognition of State Board of Education 2017 Heroes for Children honoree Teresa Cook.
Item 5A
Recognition of State Board of Education 2017 Heroes for Children honoree Teresa Cook.
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Item 5B - Hear presentation of the Monthly Financial report for the period ending August 31, 2017.
Item 5B
Hear presentation of the Monthly Financial report for the period ending August 31, 2017.
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Item 5C - Update from the City Council and Management: Financial Position, Major Projects, Operational Issues, Upcoming Dates of Interest and Items of Community Interest.
Item 5C
Update from the City Council and Management: Financial Position, Major Projects, Operational Issues, Upcoming Dates of Interest and Items of Community Interest.
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Item 6 - CITIZENS’ INPUT
At this time, three-minute comments will be taken from the audience on any topic. To address the Council, please submit a fully-completed request card to the City Secretary prior to the beginning of the Citizens’ Input portion of the Council meeting. No action can be taken by the Council during Citizens’ Input.
Item 6
CITIZENS’ INPUTAt this time, three-minute comments will be taken from the audience on any topic. To address the Council, please submit a fully-completed request card to the City Secretary prior to the beginning of the Citizens’ Input portion of the Council meeting. No action can be taken by the Council during Citizens’ Input.
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Consent Agenda - The following may be acted upon in one motion. A City Councilmember or a citizen may request items be removed from the Consent Agenda for individual consideration.
7A. Consider action to approve the Minutes of the City Council September 19, 2017 Regular Meeting, September 21, 2017 Special Meeting for Boards and Commissions Interviews, September 23, 2017 Special Meeting for Boards and Commissions Interviews and Appointments, September 29, 2017 Special Work Session Orientation Tour, September 30, 2017 Special Work Session Orientation and Teambuilding and October 3, 2017 Regular Meeting.
7B. Consider action to approve a resolution accepting the bid of and awarding contracts for the purchase of two (2) 2018 Ram 1500 SSV ($53,602), one (1) 2018 Ram 2500 Crew Cab ($33,921), and one (1) 2018 Ram 2500 Regular Cab ($37,915) to Grapevine DCJ for a total amount of $125,438 for the Fleet Department through the Tarrant County Purchasing Contract, #2016-185.
7C. Consider action to approve a resolution accepting the bid of and awarding a contract to Quality Excavation, Ltd. in the amount of $2,499,059.80 with a ten percent (10%) contingency amount of $249,905.98 and up to $15,000.00 for an early completion bonus, resulting in a total project budget of $2,763,965.78 for the Phase 1 Dalrock Estates Paving, Drainage, and Utility Improvement Project, and authorizing the Mayor to execute the necessary documents for said services.
7D. Consider action approving a resolution authorizing a Master Interlocal Agreement governing co-sponsored and/or co-funded road and bridge maintenance projects between the City of Rowlett and Dallas County, and authorizing the Mayor to execute the necessary documents.
7E. Consider action to approve a resolution authorizing a change order to fiscal year 2017 Paymentus PO# 21700224 in the amount of $11,000, due to increased volume of services.
7F. Consider action to approve a resolution authorizing a purchase order in the amount of $68,000 to Paymentus for fiscal year 2018 payment processing fees.
7G. Consider and take action on a request for Alternative Building Materials for subject property located at 3318 Lakeview Parkway, further described as being Lot 2, Block 1, Boyd & Kneggs Business Park, City of Rowlett, Dallas County, Texas.
7H. Consider action to approve a resolution awarding a one-year contract with three one-year renewals to Bound Tree Medical LLC for the purchase of emergency medical supplies and medication for Rowlett Fire Rescue in the amount of $98,134.00.
Consent Agenda
The following may be acted upon in one motion. A City Councilmember or a citizen may request items be removed from the Consent Agenda for individual consideration.7A. Consider action to approve the Minutes of the City Council September 19, 2017 Regular Meeting, September 21, 2017 Special Meeting for Boards and Commissions Interviews, September 23, 2017 Special Meeting for Boards and Commissions Interviews and Appointments, September 29, 2017 Special Work Session Orientation Tour, September 30, 2017 Special Work Session Orientation and Teambuilding and October 3, 2017 Regular Meeting.
7B. Consider action to approve a resolution accepting the bid of and awarding contracts for the purchase of two (2) 2018 Ram 1500 SSV ($53,602), one (1) 2018 Ram 2500 Crew Cab ($33,921), and one (1) 2018 Ram 2500 Regular Cab ($37,915) to Grapevine DCJ for a total amount of $125,438 for the Fleet Department through the Tarrant County Purchasing Contract, #2016-185.
7C. Consider action to approve a resolution accepting the bid of and awarding a contract to Quality Excavation, Ltd. in the amount of $2,499,059.80 with a ten percent (10%) contingency amount of $249,905.98 and up to $15,000.00 for an early completion bonus, resulting in a total project budget of $2,763,965.78 for the Phase 1 Dalrock Estates Paving, Drainage, and Utility Improvement Project, and authorizing the Mayor to execute the necessary documents for said services.
7D. Consider action approving a resolution authorizing a Master Interlocal Agreement governing co-sponsored and/or co-funded road and bridge maintenance projects between the City of Rowlett and Dallas County, and authorizing the Mayor to execute the necessary documents.
7E. Consider action to approve a resolution authorizing a change order to fiscal year 2017 Paymentus PO# 21700224 in the amount of $11,000, due to increased volume of services.
7F. Consider action to approve a resolution authorizing a purchase order in the amount of $68,000 to Paymentus for fiscal year 2018 payment processing fees.
7G. Consider and take action on a request for Alternative Building Materials for subject property located at 3318 Lakeview Parkway, further described as being Lot 2, Block 1, Boyd & Kneggs Business Park, City of Rowlett, Dallas County, Texas.
7H. Consider action to approve a resolution awarding a one-year contract with three one-year renewals to Bound Tree Medical LLC for the purchase of emergency medical supplies and medication for Rowlett Fire Rescue in the amount of $98,134.00.
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Items 7I & 9 - 7I. Consider action to approve a resolution to enter into a 36-month agreement with Software House International (SHI) Government Solutions to purchase Microsoft software in the amount of $431,118.60 through the interlocal purchasing agreement with the Texas Comptroller of Public Accounts and the State of Texas Department of Information Resources (DIR), and authorizing the City Manager to execute the necessary documents after City Attorney approval.
9. ADJOURNMENT
Items 7I & 9
7I. Consider action to approve a resolution to enter into a 36-month agreement with Software House International (SHI) Government Solutions to purchase Microsoft software in the amount of $431,118.60 through the interlocal purchasing agreement with the Texas Comptroller of Public Accounts and the State of Texas Department of Information Resources (DIR), and authorizing the City Manager to execute the necessary documents after City Attorney approval.9. ADJOURNMENT
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Item 3 - WORK SESSION (6:45 P.M.)*Times listed are approximate.
3A. Discuss the creation of an Ethics Sub-Committee. (40 minutes)
Item 3
WORK SESSION (6:45 P.M.)*Times listed are approximate.3A. Discuss the creation of an Ethics Sub-Committee. (40 minutes)